01
Faster RFQ turnaround
Reduce the time between receiving an RFQ and sending a commercial response. Give Business Development the ability to respond while the opportunity is still active.
Pharma RFQ-to-Quote Intelligence
Turn Pharma RFQs Into Winning Quotes — Faster
From RFQ to an approval-ready quotation in hours, not days. PharmaQuote AI helps CDMOs and pharmaceutical manufacturers streamline the complete RFQ-to-Quote process — from requirement extraction and costing to approvals and customer-ready quotations.
RESPOND FASTER · QUOTE CONSISTENTLY · PROTECT MARGINS · WIN MORE BUSINESS
A — The problem
Your RFQ process shouldn't slow down revenue
Every new RFQ is a potential customer and revenue opportunity. But preparing a pharmaceutical quotation can require coordination across Business Development, R&D, Manufacturing, Procurement, Finance and Quality.
While your team is working through the process, another CDMO may already be responding to the customer.
- 01Reading lengthy RFQs, emails, PDFs and spreadsheets
- 02Manually extracting product and manufacturing requirements
- 03Following up for missing information
- 04Collecting costing inputs from multiple departments
- 05Comparing previous quotations and assumptions
- 06Calculating margins and commercial scenarios
- 07Chasing internal approvals
- 08Preparing and revising customer quotations
B — The workflow
Make RFQ response a competitive advantage
PharmaQuote AI creates one intelligent workflow connecting your commercial and operational teams.
- 01
Upload the RFQ
Upload customer emails, Excel sheets, Word documents or PDFs.
- 02
AI extracts the requirements
Automatically identify Product · Dosage Form · Strength · Volume · Batch Size · Packaging · Market · Testing · Stability · Regulatory Requirements. Missing or unclear requirements are highlighted for follow-up.
- 03
Build the costing
Bring together API & excipients, packaging, manufacturing, testing, stability, regulatory and other costs — with your organization's costing rules and assumptions applied.
- 04
Protect your margin
Evaluate cost, target margin and alternative commercial scenarios before sending the quotation.
- 05
Route for approval
Automatically send the quote to the appropriate technical, finance and management stakeholders based on your business rules.
- 06
Generate the customer quote
Create a standardized, professional quotation with assumptions, commercial terms and version history.
RFQ→Requirements→Costing→Margin→Approval→Quote
ALL IN ONE WORKFLOW
C — The business value
Respond faster. Quote consistently. Protect margins.
02
Increase quoting capacity
Process more RFQs without proportionally increasing commercial and costing resources. Your experts review decisions instead of moving information between spreadsheets.
03
Protect every deal's margin
Standardize costing assumptions, approval thresholds and margin controls. Help prevent underpriced quotations and inconsistent commercial decisions.
04
Improve your chances of winning
Speed matters. A structured RFQ process lets your team engage customers earlier, clarify requirements faster and deliver professional proposals sooner.
05
Create institutional knowledge
Stop losing quotation intelligence inside inboxes. Build a searchable history of products, customers, cost assumptions, previous quotes, margins, versions and outcomes.
06
Connect commercial and technical teams
Give Business Development, R&D, Procurement, Manufacturing, Quality and Finance one shared view of the opportunity. Less email. Fewer spreadsheets. Clear ownership.
D — Integration
Already using Salesforce or an ERP? Keep it.
PharmaQuote AI does not need to replace your existing enterprise systems. It can operate as the specialized Pharma RFQ-to-Quote intelligence layer around your existing technology.
- Your CRM continues managing the customer and opportunity.
- Your ERP continues managing operational and financial processes.
- PharmaQuote AI handles the complex pharmaceutical journey between RFQ and an approved quotation.
Salesforce / CRMCUSTOMER · OPPORTUNITY
↓
PharmaQuote AI
RFQ · TECHNICAL REQUIREMENTS · COSTING · MARGIN · APPROVALS · QUOTE
↓
SAP / ERP / QMS / Other Enterprise SystemsOPERATIONS · FINANCE
E — Purpose-built
Built for pharmaceutical manufacturing
Generic quoting software understands products and prices. PharmaQuote AI understands pharmaceutical quotations.
Designed around requirements such as
- Drug substance and drug product
- Dosage forms and strengths
- Development and technology transfer
- Clinical and commercial manufacturing
- Batch sizes and annual volumes
- API, excipients and packaging
- Analytical testing
- Stability programs
- Regulatory requirements
- Multiple markets
- Commercial assumptions
- Customer-specific pricing
- Quote revisions and approvals
F — One RFQ
Bring us one RFQ. We'll show you a better way to quote it.
Don't start with a long software implementation. Bring one representative RFQ to a working session and we'll show you how PharmaQuote AI turns it into a customer-ready quotation using a streamlined digital process.
Structured RequirementsMissing InformationCosting InputsCommercial ScenarioApproval WorkflowDraft Quotation
Try With Your RFQNo need to replace your CRM. No need to replace your ERP. Start with one RFQ and evaluate the business value.
G — Contact
Request a demo
Tell us about your quoting process. We'll set up a working session using one of your representative RFQs.
- What the session covers
- We take one representative RFQ and walk it end to end: extracted requirements, missing information, costing inputs, a commercial scenario, approval routing and a draft quotation.
- What to bring
- One RFQ in any format — customer email, Excel, Word or PDF — plus the costing assumptions you normally apply. No system access or IT involvement required.
- Who should join
- Business Development, costing or commercial operations, and optionally R&D, Manufacturing or Finance. 45 minutes is usually enough.
- What you get afterwards
- A structured version of your own RFQ, a view of where time is lost today, and a clear read on the business value before any implementation decision.